Demonstration on writing a paper with a reference data base
Biologists writing papers and grants not only use word processors, they
use reference data bases. Consider the differences in how citations appear
[a] in the paper and [b] in the references. Examples:
(1) J. Biol.
Chem., [a] (author, date), [b] numbered, alphabetized, most information
but not title.
(2) The FASEB
J., [a] (number), [b] numbered, but in order of appearance, all information.
Also, there are many variations on style, like whether the date is in parentheses
and whether the volume is bold.
Suppose that for 5-10 years, a PI (principal investigator) is working in
a sufficiently restricted area that (s)he cites many of the same papers
in the references of many papers or grants. Suppose also that these are
submitted to several journals and agencies. Or even considder, perish the
thought, that J. Biol. Chem. rejects your paper but you want to try to publish
it in the FASEB Journal. You could spend a lot of time re-typing the references
in a different specific format. In order to avoid this tedious chore, references
are typed one time and maintained in a reference data base where the program
(here we will demonstrate Endnote) can be used to set the style for a particular
journal. It is also possible these days (though we will not demonstrate
it this time) to obtain the reference from the National Library of Medicine
(and thus not to have to type it into your data base at all). If the style
of a particular journal of interest is not in the menu, you can make your
Demo: Write a little text using Word. In the old days, people always typed
The phrase "The quick brown fox jumps over the lazy dog" to test
typewriters because it used all the letters in the alphabet. Go to EndNote.
Click on a reference. Pull down under edit and copy. Click over to Word
and pick a place you want to paste this reference. Note that all that shows
up is author, year, and a #number identifying the data base entry, all in
parentheses. The parentheses signal the program that that is a reference.
Save the Word. Go to Endnote. Pick a style under styles. Under paper, pull
down to scan and get a window. The number 1 is good, 0 means you have used
parentheses for something other than a reference which is no real problem,
2 or more means that Endnote cannot determine which reference you mean (and
that is a problem). Pull down under paper to format and it will default
to save a Word file with your name followed by the journal you selected.
Now click to WordPerfect and open this new paper and note that the references
are added at the end and, in the text, the citations are made in a way that
is used for that journal.
A mini-PhotoShop demo
The following will be demonstrated:
Open, select, copy, new (defaults to the right size), paste
Change the size (For web, 700 or les wide or 500 or less high is good.)
Free transform, apply
Background, layers, flatten
Type tool, color, size, etc
This page was last updated 8/23/06
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